Work with the DCC

DCC reference number 

SOU000085

Activity description

For the provision for professional services at Smart DCC.

Anticipated start date

Market Engagement Events - February / March 2025

Anticipated value

Tier 2 – Medium value procurement

Overview

Smart DCC is establishing a Professional Services Framework designed to support operational delivery, enhance procurement efficiency, and ensure regulatory compliance. As part of this process, we are hosting a supplier engagement session to provide insights into the framework and engage with potential suppliers.

Key objectives of the session:

1. Provide an overview of the purpose and scope of this procurement.
2. Share the procurement timeline and key milestones.
3. Offer an opportunity for suppliers to ask questions and provide feedback.

Procurement is expected to commence in March 2025, with contract(s) awarded by July 2025. More information will be provided during the market engagement event. If you wish to register to attend the event, please express your interest by emailing professionalservicessourcing@smartdcc.co.uk by 26 February, referencing SOU000085 in your email subject.

Suppliers must register on the Smart DCC Ivalua portal to access procurement opportunities and facilitate seamless interactions with DCC. If you have not yet registered, please do so here:: https://smartdcc-supplier.ivalua.app/page.aspx/en/usr/login. Once registered, please email professionalservicessourcing@smartdcc.co.uk to confirm your successful registration and express your interest in the procurement.

This notice is for information only and is not a call for competition. DCC reserves the right not to enter a formal procurement process or award contract. Accordingly, DCC will not be liable for any bid costs, expenditure, work, or effort incurred by a provider in acting on the basis of this notice. DCC will be under no obligation to invite every interested supplier to our market engagement event. DCC will validate interested suppliers’ areas of expertise against our professional services requirements while also performing financial stability checks before providing invitations.

If you do not receive an invitation to the event, please accept it as confirmation that you have been unsuccessful in meeting the criteria for this procurement. Please note each organisation may have a maximum of 2 attendees.

To view current sourcing opportunities, click through to Ivalua and then look for the "Show public request for proposals" link in the bottom right-hand corner. 

You do not need an account to view these opportunities, but you will if you wish to apply or bid for any. 

In order to apply or bid for any current sourcing opportunities, you'll need to register for an account. In order to register, please click on the "Register Now" link within Ivalua in the bottom right-hand corner of the login page. 

For full, step-by-step information on the process, please see our how to register as a new supplier guide.

No, you don't need to register with Ivalua in order to browse our sourcing opportunities. However, in order to apply or bid for any opportunities, registering for an account is necessary. 

Suppliers need to add all their required contacts into the eSourcing portal.

Once contact information is added the system will need to send an email to each individual – see steps 6 & 7 below.

By clicking on the envelope icon an email will be sent for new contacts to set their password which will allow them to login and register individually.

1. In the pop-up box ‘Supplier Contact Management’ enter the Title, First and Last Name, Email, Position and if available also add a Phone Number.  
2. The source of supplier contact information can vary but a good start is the signed contract or the contract manager.
3. Save the record before progressing. If you do not save your changes will be lost.
4. Next, the added contact will need to be assigned as an ‘Admin’ level under ‘Profiles’ section - you must have at least 1 supplier contact as an ‘Admin’ who is then able to continue to manage and maintain the information such as addresses, documents and qualifications.
5. You should be able to view the added contacts in the list of contacts under ‘Supplier Contacts’, the Role and their Email address. 
6. Click on the relevant contact using the email icon next to the contact name. An email dialogue box will appear, click send.
7. This will send them an email notification that they have been added to the iValua system and need to reset their password to login.
8. Once the supplier contact has been sent the password reset email the Email address appear next to the contact email icon.

There should be no need as the system is setup to use SSO and will authenticate you from your windows login.

Password should be changed every 90 days.

Your password should contain:

• At least one upper case character
• At least on lower case character
• At least one number
• At least one special character

And should be at least 8 characters long.

The maximum file size is 56120KBs (56 MBs).

Ivalua is customizable but only the administrators and configurators can do that.

Navigate to the page then click the star icon top left. Then you can navigate to that page by clicking on the star and selecting the page.

If you right click any heading in the grid, you can then either select sections that you don't want visible and toggle them on/off, you can also move columns around by dragging and dropping them, you can also reset to default if you want to undo the changes.

It signifies that you have a notification in the system if it has a red dot next to it.

Orange triangles are just warnings and allow you to continue with what you are doing, whereas red circles are blocking alerts and prevent you from continuing with what you are doing in the system until they are rectified.